Job Position: Executive Administrative Assistant
- Application Deadline:
- Employment Type: Full time
- Location(s): Hamilton
- Compensation: per year
Compensation to be determined based on experience - How to Apply: Submit your resume and cover letter to humanresources@goodwillonline.ca
Required Qualifications:
As an ideal candidate you display a high level of self initiative and a passion for helping and supporting others. Your passion is backed up by:
. High attention to detail and organization with strong administrative, follow-up, and reporting skills.
Proud to be an Equal Opportunity Employer
. Goodwill, Amity strives to be an inclusive and safe space for all, and to accurately reflect the diversity of the various stakeholders that we serve. We strongly encourage expressions of interest from people who are members of equity deserving and/or underserved – underrepresented communities, especially individuals who identify with: First Nations, Metis, or Inuit, or people of colour; diverse gender and sexual identities (including LGBTQ2+); people living with a disability.
. Knowledge of office management responsibilities, systems, and procedures.
. Excellent time management skills and ability to multitask and prioritize work.
. Excellent written and verbal communication skills.
. Previous experience in Board governance procedures and minute taking, ideally in a not-for-profit volunteer setting an asset.
. Proficient in Microsoft Office and Sharepoint.
. Post-secondary degree, diploma, or recognized certificate in office management or an administrative discipline, or equivalent on-the-job experience.
. Minimum 5 to 8 years of related experience in office management, administrative, or assistant experience.
. High attention to detail and organization with strong administrative, follow-up, and reporting skills.
Proud to be an Equal Opportunity Employer
. Goodwill, Amity strives to be an inclusive and safe space for all, and to accurately reflect the diversity of the various stakeholders that we serve. We strongly encourage expressions of interest from people who are members of equity deserving and/or underserved – underrepresented communities, especially individuals who identify with: First Nations, Metis, or Inuit, or people of colour; diverse gender and sexual identities (including LGBTQ2+); people living with a disability.
. Knowledge of office management responsibilities, systems, and procedures.
. Excellent time management skills and ability to multitask and prioritize work.
. Excellent written and verbal communication skills.
. Previous experience in Board governance procedures and minute taking, ideally in a not-for-profit volunteer setting an asset.
. Proficient in Microsoft Office and Sharepoint.
. Post-secondary degree, diploma, or recognized certificate in office management or an administrative discipline, or equivalent on-the-job experience.
. Minimum 5 to 8 years of related experience in office management, administrative, or assistant experience.
Key Responsibilities:
Success in this position will be achieved through the delivery of exceptional support and service to internal and external clients. Deliverables include but are not limited to:
. Arrange and attend all quarterly Board meetings and periodic Board Development Committee meetings coordinating the schedule and all particulars related to the agenda, take minutes during the meeting, and ensure distribution, handle all logistics related to Board member attendance.
. Work with the Program Data Manager to ensure compliance with the CARF accreditation, participating in the process and activities, as well as executing all administrative requirements.
. Arrange and coordinate activities related to scheduled and ad-hoc staff meeting, events, roundtables, town-halls, and volunteer recognition etc.
. Arrange and attend SLT and Leadership Forum Meetings, preparing and distributing agenda, taking minutes, and coordinating any required materials and particulars.
. Provide various administrative supports to the Finance department, including managing petty cash, uploading invoices, assisting in the preparation of monthly reports etc.
. Execute general office administrative activities such as in-coming/out-going Post/courier, location mail drop-off distribution, business card ordering, office supply ordering, etc.
. Arrange and attend all quarterly Board meetings and periodic Board Development Committee meetings coordinating the schedule and all particulars related to the agenda, take minutes during the meeting, and ensure distribution, handle all logistics related to Board member attendance.
. Work with the Program Data Manager to ensure compliance with the CARF accreditation, participating in the process and activities, as well as executing all administrative requirements.
. Arrange and coordinate activities related to scheduled and ad-hoc staff meeting, events, roundtables, town-halls, and volunteer recognition etc.
. Arrange and attend SLT and Leadership Forum Meetings, preparing and distributing agenda, taking minutes, and coordinating any required materials and particulars.
. Provide various administrative supports to the Finance department, including managing petty cash, uploading invoices, assisting in the preparation of monthly reports etc.
. Execute general office administrative activities such as in-coming/out-going Post/courier, location mail drop-off distribution, business card ordering, office supply ordering, etc.
Additional Details:
• This is a full-time position, Monday to Friday, 37.5 to 40 per week.
• This position offers a competitive annual salary with a benefits package including extended health care, dental, vision care, Employee Assistance Program, pension plan eligibility, and educational assistance.
• The successful candidate will be required to have a Criminal Records Check completed at the Criminal Check level. (Internal candidates may already have this on-file).
• This position offers a competitive annual salary with a benefits package including extended health care, dental, vision care, Employee Assistance Program, pension plan eligibility, and educational assistance.
• The successful candidate will be required to have a Criminal Records Check completed at the Criminal Check level. (Internal candidates may already have this on-file).
About Our Company:
Goodwill Amity harnesses the power of work to address the most pressing social, economic and environmental challenges today: we’re a path to income security for individuals and their families; we’re a catalyst for strong and healthy neighbourhoods; we’re a benchmark for sustainability in the retail marketplace. In all these ways, Goodwill Amity is influencing positive, long-lasting transformational change.